Today, businesses of all sizes rely on hosted exchange servers for their communication and collaboration needs. Microsoft Outlook is a popular choice among users, due to its robust feature set and scalability. This article will explore the best hosted exchange servers for business users who are looking to implement an Outlook solution.

The first section of this article will discuss the advantages that Outlook offers over other solutions. It will look at how Exchange Server provides enterprise-level security against data theft and corruption, as well as how it can be easily integrated with existing systems such as Active Directory or SharePoint. Additionally, the article will analyze how Exchange’s flexibility allows businesses to customize their setup according to their individual requirements.

Finally, the last section of this article will focus on selecting the right provider for those interested in using Microsoft Outlook in their organization. With so many options available today, it is important to consider factors such as cost effectiveness, reliability, customer support, and more when choosing which option is best suited for your organization’s specific needs.


Overview Of Hosted Exchange Services

Hosted Exchange services refer to an enhanced form of email service that can be used by businesses. They are hosted on a third-party server, which provides users with access to the Outlook platform and other features. These services allow companies to manage their emails, contacts, calendars, and tasks efficiently in one cloud-based system.

They offer several benefits such as improved security, reliability, scalability and cost efficiency. In addition, they provide increased storage capacity for large files or attachments. Hosted Exchange also allows multiple users to collaborate on projects from different locations at the same time through shared documents and folders. Furthermore, it is easily accessible from any location with just an internet connection. Microsoft Outlook is one of the most popular providers of these services due to its user-friendly interface and advanced features.


Advantages And Disadvantages Of Microsoft Outlook

Microsoft Outlook is widely used for hosting exchange servers for business. It offers a secure and reliable platform to store, manage, and access data from various locations with different devices. While the advantages of Microsoft Outlook are numerous, it also has certain drawbacks that should be considered before selecting it as the preferred hosted exchange server solution.

Advantages of Microsoft Outlook:

  • Cost effective & affordable pricing structure
  • Secure authentication protocols to protect confidential information
  • Easy to use interface allows users to quickly understand how to utilize its features
  • Comprehensive set of tools available for efficient management of emails, calendars, contacts and tasks

On the other hand, there are certain limitations associated with using Microsoft Outlook which cannot be overlooked. For instance, some versions can have compatibility issues when accessed by multiple users in different networks; this may cause disruption in smooth functioning of applications or even result in system crash due to lack of application support. Additionally, large files (over 10 MB) may not be sent through email using Microsoft Outlook due to size restrictions imposed by most ISPs thus restricting sharing capabilities among users on different networks. Despite these drawbacks, Microsoft Outlook still remains one of the best options for hosting exchange servers for businesses due to its cost effectiveness and comprehensive feature set.

Cost Considerations For Businesses

The cost associated with hosted exchange servers for business can vary greatly depending on the provider and plan selected. Generally, businesses should expect to pay a monthly fee that includes access to services such as email hosting, file storage, calendar synchronization, collaboration tools, malware protection, etc. Businesses may also be able to opt for an annual subscription plan at a discounted rate compared to paying month-to-month. Furthermore, the number of users included in the plan will affect the price – plans typically start from around five users but many providers offer larger packages suited to companies with hundreds or thousands of employees.

When planning their budget for hosted exchange server services it is important for businesses to consider additional fees such as setup costs or extra features they may need (e.g., archiving). Companies should also research customer service options offered by different providers as this could add value and help ensure any technical issues are resolved quickly. Ultimately, selecting the right hosting option requires careful research and consideration of both short-term and long-term needs.


Comparing Popular Hosted Exchange Providers

When selecting a hosted exchange server for business, it is important to compare the features and services of different providers. Microsoft Outlook offers several advantages over other popular hosted exchange servers such as Google Apps or IBM SmartCloud. One key advantage that makes Microsoft Outlook stand out from competitors is its ability to integrate with multiple applications like Office 365, SharePoint, Skype for Business, Dynamics CRM Online, and more. Additionally, the user experience on Outlook has been enhanced by recent updates which make it easier to access emails and collaborate with colleagues through sharing documents.

Another benefit of using Microsoft Outlook is the suite of security tools included in the platform; these include encryption for data at rest, anti-malware/anti-spam protection and two-factor authentication. Furthermore, Exchange Server 2016 includes Archiving & Retention capabilities so users can search across all mailboxes quickly and efficiently while also helping businesses meet compliance requirements. These features are not available on any other major provider’s hosted exchange server making Microsoft Outlook an ideal choice for businesses seeking secure collaboration solutions.


Technical Assistance And Support

Microsoft Outlook offers a variety of technical support and assistance options. Businesses can access 24/7 phone, chat, or email support services with certified technicians available to answer any questions or concerns. Additionally, Microsoft provides an online knowledgebase with helpful articles and tutorials on how to use the platform effectively. The company also offers monthly webinars that allow customers to learn more about their hosted exchange server features and ask questions in real-time from Microsoft professionals.

For those companies who want more direct assistance, Microsoft has several training programs tailored specifically for its Exchange Server product. These include instructor-led classes, self-paced learning modules, certification courses, and private consulting sessions. All of these are designed to help businesses maximize the potential of their Exchange Servers while minimizing downtime due to technical issues. With this comprehensive suite of resources at hand, organizations can confidently manage their business communication needs without fear of disruption or loss of data integrity.



Hosted exchange services can provide businesses with a reliable and secure platform for email communications. Microsoft Outlook is a popular choice due to its range of features and user-friendly interface. It also offers enhanced security measures such as encryption, password protection and two factor authentication which help keep sensitive data safe from unauthorized access. Businesses should consider the cost of hosting an Exchange server when making their decision, since some providers may offer lower rates than others. Additionally, it is important to select a provider that offers reliable technical assistance in case any issues arise during setup or operation of the server. By taking these factors into account, businesses can make an informed decision on the best hosted exchange servers available for their needs.